Now serving Durban & Pretoria — POPIA-compliant

Never miss
another lead.

Zaxara builds WhatsApp AI systems for South African estate agents — so your business keeps responding at midnight, during load shedding, and while you're in a viewing.

WhatsApp us — it's free Calculate my ROI →
14-day
Live in 14 working days
24/7
Always responding
84%
Cost saved vs. hiring staff
R0
Obligation-free first audit
Why Zaxara
✓ POPIA-compliant from day one ✓ Works during load shedding ✓ WhatsApp-native — no new apps ✓ Durban & Pretoria specialists ✓ 14-day delivery guarantee

The problem we solve

Your business loses money
every time you miss a message.

These numbers come directly from estate agents in KwaZulu-Natal and Gauteng. They are not estimates.

40%
Leads missed by estate agents
Four in ten WhatsApp enquiries go unanswered — usually during viewings or after hours, exactly when buyers are most active on Property24.
R7.7k
Lost per missed lead
Based on average Durban and Pretoria commission rates. One missed buyer message is R7,700 in potential commission, gone before you even knew about it.
23%
Viewings lost to no-shows
Nearly a quarter of scheduled viewings never happen — wasted drive time, wasted keys collection, and a buyer who quietly moved on to another agent.
21×
More likely to convert in 5 minutes
Responding to a WhatsApp enquiry within 5 minutes makes a lead 21 times more likely to convert. The average SA business takes 15 hours to respond.

How Zaxara works

From enquiry to qualified lead — in seconds.

You never touch it. Zaxara handles every message while you focus on what only you can do — closing deals and showing homes.

See a live demo →
1
Lead messages your WhatsApp
A buyer messages at 10pm, during load shedding, or while you're in a viewing. Without Zaxara, they wait — and book with someone else. With Zaxara, they're answered in under 3 seconds.
2
AI qualifies them instantly
Your Zaxara bot asks the right questions in your brand's voice — budget, area, and timeline, every time. Professional, warm, and on-brand for every enquiry.
"Are you looking to buy, sell, or rent? What's your budget? Which area in Durban are you considering?"
3
You get an instant summary
The moment qualification is complete, you receive a WhatsApp summary — the lead's name, contact number, and all their answers. Ready for you to follow up the moment you're free. Nothing slips.
4
Automated follow-up keeps leads warm
Leads that don't convert immediately receive automated follow-ups over 7 days. Price-drop alerts, viewing reminders, check-ins — all running without you. Every lead stays warm until they're ready.

See it in action

This is what happens
while you sleep.

A buyer messages your listing at 10:47pm. You are asleep. Watch exactly what Zaxara does in the next 18 seconds — without you touching your phone.

3sec
First response
18sec
Lead fully qualified
0
Human touches
10:47

Try it yourself — live interactive demo

Send a message.
Watch Zaxara respond in real time.

Type any property enquiry below — exactly like a real buyer would send it — and watch Zaxara qualify the lead and notify the agent, live, on both sides.

3Second response
24/7Always on
100%Lead capture
0Leads demo'd today
What the buyer sees
10:47
What the agent receives
Your phone — automatic notifications
🔔
ZAXARA LEAD ALERT
now
New qualified lead captured
Waiting for enquiry...
📊
GOOGLE SHEETS — LEAD LOG
Name
—
Number
—
Intent
—
Budget
—
Area
—
Time
—
⏱ Waiting for enquiry
Type a message as if you're a property buyer — or pick a scenario above
⚡
Responds in under 3 seconds
What you just saw takes 3 seconds. The average estate agent in Durban takes 15 hours. Your competitor with Zaxara gets the lead. You don't.
🌙
Works while you sleep
That enquiry came in at 10pm. You were watching TV. Zaxara qualified the lead, notified you, and logged it — before you reached for your phone.
⚡
Load shedding? Doesn't matter.
Cloud-based infrastructure means your system responds to every lead even during Stage 6 load shedding. Eskom cannot switch Zaxara off.
📋
Every lead. Logged. Automatically.
Name, number, budget, area — captured and saved to your Google Sheet without a single manual entry. Your pipeline manages itself.

Who we serve

Built for one industry.
Expert in it completely.

We don't serve everyone. We serve South African estate agents with precision — because depth beats breadth every time.

Real estate
Estate Agents & Property Principals
For solo agents and growing agencies across KwaZulu-Natal and Gauteng who are losing mandates, missing buyer enquiries, and spending hours on manual follow-ups instead of selling.
📱
Missed WhatsApp leads recovered. Buyers browse Property24 at 8pm and message your listing. Your Zaxara bot responds in 3 seconds, qualifies them, and notifies you immediately.
🔁
Automated 7-day follow-up. Leads that went cold get automatic re-engagement: "Still looking for a home in Umhlanga?" — sent without you touching a thing.
📋
Viewing confirmations and reminders. Automated WhatsApp reminders 24 hours and 2 hours before every viewing. Fewer no-shows. Less wasted drive time.
📉
Price-drop alerts to warm leads. When a listing reduces, your bot notifies every relevant lead who previously enquired. Cold leads become live buyers automatically.

Our services

Transparent pricing.
No "request a quote" mystery.

Every price is published. Every deliverable is defined. You know exactly what you're getting and exactly what it costs — before you speak to us.

Most agencies start with Lead Capture, then grow into Follow-Up and Team Routing as their business scales.

💬
WhatsApp Lead Capture
Your 24/7 AI that responds to every WhatsApp enquiry, qualifies leads with three smart questions, and notifies you instantly. The foundation every business needs first.
R8,500 once-off setup
+ R2,200/month — hosting & support
  • ✓Response in under 3 seconds, 24/7
  • ✓3-question lead qualification flow
  • ✓Instant WhatsApp notification to you
  • ✓Google Sheets lead log — no CRM needed
  • ✓POPIA-compliant opt-in language
  • ✓Live in 14 working days, guaranteed
Get started →
🔁
Lead Capture + Follow-Up
Everything in the starter, plus automated follow-up sequences, viewing reminders, and price-drop alerts. Your entire lead pipeline managed automatically.
R15,000 once-off setup
+ R3,700/month — hosting & support
  • ✓Everything in WhatsApp Lead Capture
  • ✓7-day automated follow-up sequence
  • ✓Viewing confirmation & reminders
  • ✓Price-drop lead alerts
  • ✓Monthly performance report
  • ✓Quarterly strategy call with Zaxara
Get started →
👥
Multi-Agent Routing & Team Dashboard
For growing agencies. Once leads are flowing reliably, this is what you add next — automatic lead routing by area and availability, plus a simple dashboard showing who's converting.
R18,500 once-off setup
+ R4,200/month — hosting & support
  • ✓Everything in Lead Capture + Follow-Up
  • ✓Auto-routing by area & agent availability
  • ✓Team performance dashboard
  • ✓Per-agent conversion tracking
  • ✓Fair-share lead distribution rules
  • ✓Live in 14 working days, guaranteed
Get started →

Need something more complex? Ask about our Full AI Growth System →

ROI calculator

See exactly what missed leads cost you each year.

Adjust the sliders to match your business. The calculator shows your real revenue loss — and what Zaxara returns in 12 months.

20 per week
40%
R35,000
8%
R1,277,600
Recoverable revenue — year one
Leads missed per year—
Leads recoverable with Zaxara—
Extra conversions at your rate—
Zaxara cost year 1—
Your net profit from Zaxara —
Claim my free audit →
🔒
Your personalised result is ready
Enter your WhatsApp number to reveal exactly how much revenue you're leaving on the table — and get your result sent to you instantly.
🔒 We'll never spam you. One WhatsApp message with your result, that's it.

Why work with us

We are new. We are honest
about it. Here is what that means for you.

Zaxara is a specialist agency built for one purpose — and we back every engagement with commitments, not claims.

📋
Everything scoped in writing before we start
You receive a one-page proposal defining exactly what we build, what it costs, and when it goes live — before you pay a single rand. No vague promises. No scope surprises. If it is not in writing, it does not happen.
🚀
Live in 14 working days — or we keep working until it is
We commit to a hard 14-day delivery timeline on every project. If we miss it through any fault on our side, we continue working at no additional cost until your system is live and performing correctly.
🛡️
POPIA-compliant from the first message
Every system we build includes POPIA-compliant consent language, a ready-to-use privacy policy, and data handling that meets South African legal requirements. Your clients are protected. You are protected. From day one.
🎯
We only serve one industry — deeply
We do not serve every business. We serve South African estate agents specifically — which means we understand your industry language, your client behaviour, and your revenue pressure in a way a generalist agency never will.
🔓
No lock-in. Cancel with 30 days' notice
There are no long-term contracts. Monthly retainers require 30 days' written notice to cancel — nothing more. We keep clients because our systems produce results. Not because we trap them in a contract.
📞
A free 30-minute audit — before you spend anything
Before any payment, we map exactly where your business is losing leads or appointments and tell you honestly whether Zaxara is the right fit. If it is not, we will tell you that too. The audit costs nothing and commits you to nothing.

Our delivery process

Live in 14 working days.
Guaranteed.

You spend less than 2 hours on your side. We handle everything else — build, test, and launch.

Day 1
Free AI audit (30 minutes)
We map exactly where you're losing leads and which Zaxara system fits your business. Free for every potential client. No obligation of any kind.
Day 2
Proposal, agreement, and deposit
You receive a one-page proposal with the exact deliverable, timeline, and price. Sign digitally. Pay the 50% deposit via EFT. Build begins immediately.
Days 3–10
We build your system
Our team builds your WhatsApp bot, qualification flow, notification system, and lead log. You receive a progress update on Day 5. Nothing required from you during this phase.
Days 11–13
Live testing and your approval
We test every scenario. You test it yourself with a 5-minute WhatsApp demo. You approve before anything goes live. No surprises.
Day 14
Go live — never miss another lead
Your system launches. You receive a full walkthrough video, support guide, and your first monthly report template. Final payment due. Ongoing retainer begins the following month.
🛡️
POPIA-Compliant
Every Zaxara system is built to South Africa's Protection of Personal Information Act — from day one, not as an afterthought.

Data protection

Your clients' data is
always safe with us.

✓
Opt-in consent built into every bot
Every interaction includes POPIA-compliant consent language. Your clients know exactly how their information is used before they share anything.
✓
Your data stays in your hands
Client data is stored only in your own Google Sheet or CRM — never on Zaxara's servers beyond what's operationally required.
✓
Privacy policy included at no extra cost
We supply a ready-to-use privacy policy covering all personal information collected through your Zaxara system.
✓
Right to deletion respected
Any client can request removal of their data. Your Zaxara system is configured to handle deletion requests as required under POPIA.

Common questions

Everything you need
to know before deciding.

No. You need to be able to receive WhatsApp messages — that's all. We build everything, test everything, and walk you through it with a video guide. If you can use WhatsApp, you can use Zaxara.
Yes. We connect Zaxara to your existing WhatsApp Business number. Your leads and clients continue messaging the same number they always have — they won't notice any change on their side.
Zaxara runs entirely in the cloud — not on your local hardware or internet connection. During load shedding, your Zaxara system continues responding to leads as normal. This is one of the core reasons SA businesses need cloud-based automation.
Every Zaxara bot is built with POPIA-compliant consent language. Client data is stored only in your own Google Sheet or CRM. We provide a privacy policy template covering all information collected through your system. Data is never sold, shared, or stored beyond operational necessity.
Minor changes — updating questions, adjusting working hours, tweaking messages — are included in your monthly retainer at no extra cost. Larger changes to the flow or scope are quoted separately and always agreed before any work begins.
Yes. Monthly retainers require 30 days' written notice to cancel. There are no long-term lock-in contracts. We keep clients because our systems deliver results — not because of contract terms.
Our primary focus is Durban and Pretoria — this specialisation is what allows us to understand these markets deeply and deliver faster results. If you're based elsewhere in South Africa, reach out and we'll let you know if we're the right fit for your situation.

Your next lead is
messaging right now.

Every hour without Zaxara is a WhatsApp message that went unanswered, a lead that booked with someone else, an appointment slot left empty. One conversation with us costs nothing and takes 30 minutes.

Book your free 30-minute AI audit or email us directly hello@zaxara.co.za

🛡️ Zero obligation  ·  Free 30-minute session  ·  Response within 4 business hours  ·  POPIA-compliant

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